18Prescription Dispatch & Lot Sheet

Purpose

Getting prescriptions to patients and maintaining the audit trail for every prescription issued.

Procedure

1. Before the prescription leaves, add its serial number to the lot sheet with the patient name, date of prescription and the prescriber.
2. Dispatch the prescription by tracked mail and record the date sent and tracking number on the relevant tab.
3. If a prescription is voided - it was produced but did not leave - mark it as voided on the lot sheet.
4. Dispose of voided prescriptions through confidential waste, retaining the shredding certificate.

Fields recorded

Prescription serial number · patient name · date of prescription · prescriber · voided (Y/N) · date sent · tracking number

Notes

• Every prescription serial number is logged before dispatch, without exception. This is the audit trail.
• Target state: prescriptions move to EPS with Medicus, which removes the need for tracked mail and serial-number logging.

Flowchart